Executive Assistant to Director

Position Overview: The Executive Assistant to the Director will be responsible for providing comprehensive administrative support to the Director. The role entails managing the Director’s schedule, coordinating meetings, handling correspondence, and performing a variety of tasks to facilitate the smooth functioning of the Director’s office. This position demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

1. Administrative Support:

• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and other communications, and respond promptly and efficiently.
• Prepare and edit correspondence, communications, presentations, and other documents.

2. Follow-Up and Task Management:

• Maintain a list of follow-ups and tasks, ensuring that all deadlines are met.
• Transfer and prioritize tasks from day to day, providing regular updates to the Director.
• Address challenges in tracking multiple tasks and implement effective tracking systems.

3. Interpersonal Relations:

• Maintain a list of follow-ups and tasks, ensuring that all deadlines are met.
• Transfer and prioritize tasks from day to day, providing regular updates to the Director.
• Address challenges in tracking multiple tasks and implement effective tracking systems.

4. Technical Skills:

• Proficient use of Microsoft Excel, including functions such as Pivot Tables, VLOOKUP, HLOOKUP, and linking sheets.
• Conduct online research and provide accurate and timely information as required.
• Draft official letters, emails, and other written communications with high accuracy and professionalism.

5. Personal Assistance:

• Assist the Director with personal tasks, as required.
• Manage travel arrangements, expense reports, and other personal logistics.

6. Other Duties:

• Perform additional administrative tasks as assigned by the Director.
• Stay updated on industry trends and provide insights that may benefit the Director and the organization.

Skill:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel and Google Search.
• Ability to handle multiple tasks and prioritize effectively.
• Strong interpersonal skills and the ability to work well with a diverse range of personalities.